Penlee Cluster Co-ordinator

Penlee Cluster Co-ordinator

Purpose of the role

  • To provide administrative support to the Team Rector and core team of the Penlee Cluster.  
  • To be the main contact point for venue bookings across the Cluster


  • Manage the on-line diary and respond to all venue hire enquiries.
  • To be responsible for the booking and invoicing of concerts and other events at St Mary’s church.
  • To co-ordinate with church wardens to ensure buildings are available at the correct times.
  • Communication (with IT coordinator): such as updates on TV monitor, leaflets, review guides,  children friendly and dementia friendly guides . 
  • Update notice boards monthly.  Ensure regular media coverage (including social media).
  • Take minutes of monthly staff meeting and ensure follow up actions are taken.
  • Assist with the production and distribution of the monthly Cluster newsletter.
  • Maintain and develop cluster people database in line with GDPR
  • Help ensure safeguarding compliance, eg. DBS checks, security passes
  • Holiday club administration including booking forms, co-ordination of transport and rotas
  • Maintain database of weddings, funerals and baptisms and prompt follow up contact.

Person specification

  • Proven administration skills including use of email, diary management, and spreadsheets.
  • Strong eye for detail
  • IT skills including social media
  • Able to work with volunteers and evidence of a team player
  • Good multitasking and time management skills

The administrator will be based at St Mary’s Church, Chapel St, Penzance

The post will managed by the Team Rector and supported by the Business Manager.

This post holder will be part of the Penlee Cluster Core staff and will be expected to work alongside others and attend a monthly staff meeting and occasional training /away days.

The post will be subject to references and a satisfactory enhanced DBS check.


Post is 14 hours/week worked flexibly across Tuesday-Friday.

Salary £24,336 (pro-rata)


Applications to Kate Picknett, Business Manager, Penlee Cluster by 12th October 2018.